Accountable to: Executive Director

Hours & Pay: 30 hours a week to start; pay range $13-$15/hr; Vacation benefits offered after probationary period

Purpose: To serve the program by coordinating and administering an effective and comprehensive volunteer program, and to assist in program development and fundraising.

Primary Duties and Responsibilities:

• Survey the program for current and on-going volunteer needs, establish goals and objectives by prioritizing program needs with availability of volunteers
• Supervise and assist in maintaining COMET, ensuring it is a comprehensive volunteer database
• Plan and coordinate use of volunteers with staff members
• Recruit, screen, train, motivate and assign volunteers
• Coordinate annual recognition program for volunteers
• Work with appropriate committees, officers, and the Executive Director to carry out the mission of the program
• Attend regular staff and committee meetings
• Attend Board meetings when needed as a resource and for information purposes
• Represent the program by serving on committees and attending community meetings
• Schedule and attend public speaking engagements for volunteer recruitment and program development
• Manage Volunteer Newsletter

Support Executive Director:

• Respond to information requests from the Executive Director
• Maintain and keep current statistical reporting information regarding all volunteer activities
• Ensure continued compliance of State laws and rules regarding volunteer activities
• Ensure continued compliance of State and National CASA Standards regarding volunteer activities
• Work with appropriate Board of Director Committees to carry out volunteer and fundraising goals
• Assist in budgeting for fiscal requirements of volunteer and fundraising activities
• Provide materials and information needed for writing grants and proposals
• Assist with annual fundraising event

Support of CASA Volunteer Managers:

• Assist in maintaining volunteer database and provide staff reminders for criminal background investigations, annual evaluations, and all required pre- and in- service training
• Maintain collection of volunteer reporting forms for staff
• Train and assist staff on Volunteer Retention
• Assist with volunteer conflict management

Desired Skills & Abilities:

• Highly organized and efficient
• Excellent verbal and written communication skills
• Outstanding initiative and leadership
• Ability to work well as part of a team
• Well rounded computer skills: database, spreadsheet, word processing programs, computer file management and basic upkeep
• Friendly and outgoing with a notably positive attitude
• Ability and drive to meet deadlines
• Successful employment track record
• Experience in a collective or collaborative decision making work environment
• Ability to appropriately and effectively delegate tasks to volunteer supervisors

Administrative Requirements:

• Maintain regular office hours
• Work effectively with staff and board; communicate freely and openly with other staff to support program activities
• Communicate clearly, provide constructive feedback to others, receive constructive feedback from others, and address conflict in a respectful and constructive manner
• Prepare and deliver written reports on work activities to the Executive Director and Board of Directors when necessary
• Participate in monthly all-staff meetings and consensus decision making to help provide leadership and accountability for establishing program goals
• Support and assist other staff’s work to ensure success of the staff collective